One is the type of dental office you have. The six-year HIPAA retention period finishes six years after the expiration date or event rather than six years after the authorization is signed. Now that we have them electronically though its not the official EOB as it comes out as a posting sheet, I am wondering if we are still obligated in this new EHR world to do so? The cookie is used to store the user consent for the cookies in the category "Performance". claims records Medicare creates? Contact me at marypat@managemypractice.com for more information. 2021 Zap Dental Billing |All Rights Reserved. What Your Plan Covers. The billing office can help you understand why your explanation of benefits may have a denial. Time is money, and time is wasted scanning EOBs into patient charts. Consider what you have learned from reading this article and write your standard operating procedure, train your team and document your training. The IRS has three years to audit returns. You wont be in violation of HIPAA, you only have to do one bulk scan, and the information is efficiently organized. If you do not retain a record and you are audited, you will not be able to substantiate that the service was provided and that could initiate a full-blown investigation that other payers could jump on. EOBs, unlike medical bills, should be preserved for three to eight years following your surgery, or forever if you have a recurring problem. State recording keeping laws require dental records be kept for a specified number of years. Past surgeries and medications may have complications or indications for providers down the line. Because of privacy concerns, you shouldnt store dental records where other people can access them. There could be some innocent reasons and some not-so-innocent reasons. Do you know of a law that requires that blank forms and their numerous revisions be kept for that long? Consider a fire-proof storage box for paper documents. MMP FileConnect (a product I sell) is an affordable way to organize all practice paperwork easily for $75 a month. Most dental practices are small enough that onsite storage of records in paper form is easy and practical. I would think electronic files that are organized and backed up would be preferred. U-M's three Dental Plans cover in-network diagnostic and preventive services, including: Oral exams twice per calendar year. Digitally, you have a few options. We use cookies on our website to give you the most relevant experience by remembering your preferences and repeat visits. | Dental records are also important for you as a dentist. Your health insurance company sends you an Explanation of Benefits, or EOB, to let you know that it has processed a claim for payment from a health care provider. While the HIPAA Privacy Rule does not include medical record retention requirements, it does require that covered entities apply appropriate administrative, technical, and physical safeguards to protect the privacy of medical records and other protected health information (PHI) for whatever period such information is maintained by a covered entity, including through disposal. how long should a dental office keep eobsapple oxmoor genius bar appointment. So much just doesnt make sense, does it? With electronic medical records, patient charts can be kept indefinitely if you so choose. Examples might include double billing or your health insurance company overlooking the fact that you have met your deductible. The majority of dental practices, however, are small and few people have access to the records rooms. When to file an explanation of Benefits ( EOB )? This way, you can ensure that you are keeping them for the right reasons and that they will be available when you need them. I also work closely with our Forms Design Anaylist. Thus, for a physican office, what distinguishes the required documentation for six years from the date of its creation or the date when it last was in effect, whichever is later with the latest 10 years mentioned in your last reply? This could include the front side (M: mesial), back side (D: distal) or other areas of a tooth. Thank you, Kathleen, for that clarification! by | Jun 15, 2022 | seguin accident report | is money matters america legit | Jun 15, 2022 | seguin accident report | is money matters america legit You may contact a local office or call 1-800-772-1213 (TTY 1-800-325-0778) . It depends on the type of document youre storing. Yes the practice technically has the superbills but the actual information billed and entered is housed in that program. What does compliance look like? document.write('